Travel forms

Trip purpose

Kindly specify the purpose of your trip, such as internship, conference, business stay, seminar, course, congress, meeting, or any other relevant category. You may also provide the event's name and indicate if you will be actively participating.

Employment arrangement

If you have more than one, please select from the options provided.

Funding source for travel

Please select the economic unit that will cover the travel expenses. Ec. un. - Faculty of Medicine.

Travel dates (date and time)

Please enter the itinerary, including the scheduled departure and return dates and times. If you have not yet purchased tickets, include a buffer time. Do not use 00:00 or 23:59; adjust to at least 00:05 and 23:55.

Starting point

Where do you plan to begin your trip and claim your fare? Will it be from your home or workplace? None of these options? Please enter your specific street address, street number, zip code, and city.

Trip destination

Please indicate whether your trip is domestic or abroad. If it's an international trip, select the country and provide the city in the "Venue" field.

Ending point

Where do you plan to conclude your trip? Will it be at your home or workplace? Both options will be available for you to choose.

Note to the approver

Use this section if you do not have the documents available for the Attachments (e.g., abstract, program, poster, invitation, etc.). Here, you can fill in the conference's website or a note that the meeting was arranged by phone.
If the event is held at a hotel that costs more than 3,000 CZK per person per night, use this section.

Attachments

This space is intended for uploading the program, poster, invitation, etc. It is necessary for verifying the provided data by the approver.
If your accommodation costs more than 3,000 CZK per person per night, it is necessary to conduct and upload a market survey proving cost-effectiveness into the attachments.

Transport

If you're unsure about your mode of transport, you can choose from several options. Select "other" for public transport. If you're traveling by car, please provide your vehicle registration certificate, driver's training, accident insurance, and road tax payment. You can send these documents to cubova@med.muni.cz.

Fellow passengers

If a colleague is traveling with you or you'll be traveling with a colleague, you can add their information using their UCO or surname. Additionally, checking the "Make data from this travel order available to fellow passengers" box will make it easier for them to access the pre-filled travel order when they enter it. This function can also be used for the expense report.

Financial check-up

Always leave the first option checked. If you have any uncertainties about the financial resources, please don't hesitate to contact us.

Financial resources

Please enter the order number, workplace/department, sub-order, activity, and faculty account. If it's unclear, feel free to reach out for clarification.

Expenses

Subsistence costs are automatically calculated based on the stated travel duration. You can shorten the calculation by checking "breakfast," "lunch," or "dinner." However, it's advisable not to select any and let the maximum possible subsistence costs be approved. Actual expenses will be settled after your trip.

If you have any accounting documents (invoices) that need to be paid by FM MU before the trip, please list them in the "Related costs" section.

Any costs you personally incur during the business trip will be reimbursed upon your return, provided you submit original copies of tax documents along with payment confirmation, such as a bank statement.

Advances

If you require an advance, please specify the amount and the currency in which you would like to collect it at the cash desk. In the case of an advance in CZK, it can be transferred to your bank account.

Save

Once you've completed all the necessary information, click this icon. Your travel order will be reviewed by our office and submitted for approval.