ERASMUS+

The European Union’s Erasmus+ programme enables university students to undertake an internship in their field in a European country of a duration between 2 and 12 months. In the Erasmus+ programme graduates can also go on an internship. The condition of a traineeship is not signing of an inter-institutional agreement, but the traineeship has to be arranged and confirmed in advance.

Duration of internship is 2–12 months. Each student may, at any level of study, go on work placements for up to 12 months.
The amount of scholarships is divided into two groups according to the cost of living:

TRAINEESHIP CONDITIONS

• Within the academic year, a student can implement a maximum of one mobility with financial support. In case of further stays, the student will have the status of a zero grant student, i.e. without the right to the allocation of financial support.
• Despite the possibility of repeated Erasmus+ traineeships, their repetition may be taken into account on the basis of preferences in the selection procedure due to limited financial support allotted by the European Commission.
• The duration of the traineeship is a minimum of 2 months and a maximum of 12 months. The student has to work full-time in the host institution (common in the host country, 35 hours a week minimum)
• The traineeship must be approved by the MED MUNI departmental coordinators (see the info bellow) and subsequently be recognized – the student has to achieve ECTS credits for the traineeship which have to be noted in the diploma supplement (the traineeship becomes a part of the given study programme; this does not apply for the graduate traineeships).
• The traineeship should take place in any public or private health care institutions.
  
• During the traineeship, a student can request an extension of their stay, and their request will be evaluated based on the current state of the financial budget from the Erasmus+ programme.
• If a student receives financial support from the host institution, the student loses entitlement to the financial support from the Erasmus+ programme.
• Payment of financial support for graduate traineeships will be divided into at least two instalments: the first in the amount of 70 % will be received after signing the participation contract, and the second in the amount of 30 % will be received after uploading the Traineeship Certificate document to the application in ISOIS.

GRADUATE TRAINEESHIP

• the traineeship can take place within 12 months after graduation, the traineeship must be started and completed within this period
• the student must be an active MU student during the entire selection procedure (until the results of the selection procedure are announced)
• for the entire duration of the graduate traineeship, the student cannot enrol on further studies within the field of study through which the graduate work is carried out
• whoever has an interest in a graduate traineeship must determine what manner it will be registered in the country of origin with regard to health insurance a social security

APPLICATION FOR FINANCIAL SUPPORT AND FURTHER STEPS

1) APPLICATION CALLS

IN 2024

3rd call for applications:

• Deadline for applications: 31 July 2024 (online application is open from 1 June 2024), until this deadline, students may apply for a work placement held through the whole academic year 2023/2024 – earliest start to work placement from 15/9/2023.

4th call for applications:

• Deadline for applications: 31 October 2024 (online application is open from 1 September 2024), until this deadline, students may apply for a work placement held through the spring semester 2023/2024 – earliest start to work placement from 2/1/2024.

IN 2025

1^st call for applications:

• Deadline for applications: 31 January 2025 (online application opens on 1 December 2024); applications for the spring semester 2024/2025 and summer traineeships can be submitted by this deadline – the earliest start date for traineeships is 15 March 2025.

2^nd call for application:

• Deadline for applications: 30 April 2025 (online application opens on 1 March 2025); applications for summer traineeships 2025 and traineeships for the autumn semester 2025/2026 can be submitted by this deadline – the earliest start date for traineeships is 1 July 2025.

3^rd call for application:

• Deadline for applications: 31 July 2025 (online application opens on 1 June 2025); applications for the full academic year 2025/2026 can be submitted by this deadline – the earliest start date for traineeships is 15 September 2025.

4^th call for application:

• Deadline for applications: 31 October 2025 (online application opens 1 September 2025); applications for the spring semester 2025/2026 can be submitted by this deadline – the earliest start date for traineeships is 2 January 2026.

2) APPLICATION

• Arrange your study or work placement with your destination well in advance of the Freemovers grant deadline. You must know the following details: the exact dates of the placement, the name and address of the foreign institution, the scope of the work placement/study placement, the contact person, the mentor and the supervisor (these three roles can be represented by one person).

• Departmental coordinators at MED MUNI:

  General Medicine, Dentistry: doc. MUDr. Lubomír Křivan, Ph.D.
  Health Science degree programmes: prof. PhDr. Andrea Pokorna, Ph.D.
  

  Signatures are arranged by Zuzana Pilátová (IO). LA or TA should be sent to zpilatova@med.muni.cz.
  
  
• Erasmus+ Traineeship Application Manual
• The application is submitted online in English language and it has 2 compulsory parts:
  • A Learning Agreement for Traineeships signed and approved by the three parties: a detailed work plan signed by the student, approved and signed by the department (guarantor of the work placement) at MU and the responsible representative of the host institution abroad. The LA for Traineeships must be completed in English and is now part of the online application (do not fill in and do not upload the separate paper document into the application).
  • The Motivation Letter processed on the computer and addressed to Centre of International Cooperation (CIC) has to contain
    
    • request for financial support from the Erasmus+ programme
    • the field of study, level and the year in which the applicant is registered
    • the reason for the host institution selection
    • what the content of the traineeship will be and why
    • direct relation to the student's field of study
    • benefits of the traineeship for the student – academic benefits, job opportunity benefits
    • benefits for Masaryk University
    • benefits for the host institution
    • the period of the traineeship for which the student is asking for the financial support
    • in the case of selection of agencies and public institutions from the student's country of origin, i.e. cultural institution, Czech centres, region/school representation, etc., it is necessary to justify the selection of the institution considering the internationality of the traineeship
    • the letter of motivation should not exceed one A4 page

CRITERIA OF THE SELECTION PROCESS

• quality of the training programme (Learning Agreement for Traineeships)
• quality of motivation letter
• formal aspects, the overall impression of documents delivered

The application is assessed by a three-member committee consisting of international programme coordinators from CIC. During the selection process the year of study, study results of the applicant, and number of previous study or work placements at MU is taken into consideration.

The final results of the selection process will be announced to applicants by email within four weeks.

IMPORTANT! - submitting your application does not mean that it will automatically be approved and granted financial support - a proper selection process must take place. The quality of the application and financial resources may influence the length of the mobility.

3) BEFORE DEPARTURE

• Create a record of your internship in IS (STUDENT → INTERNSHIPS AND STAYS → CREATE A NEW STAY (contact person: Vice-Dean Křivan / Vice-Dean Pokorna); administrator: your study officer). You can edit this record, add the required documents and finally apply for recognition of your stay abroad via this record.
• Upload the fully confirmed LA/TA to this record.
• Once the stay has been established, you will receive a travel insurance policy from the University via email.

• Signing the grant agreement - you are obliged to come in person – documents sent by post are not accepted. It is necessary to make an appointment to sign the Grant Agreement via the online appointment calendar app in ISOIS system (more on this subject here).

4) WHILE ABROAD

• Every two months after the beginning of the traineeship, you have to upload an internim report to the ISOIS. A report has to give information about the traineeship's development during the stated period and its correspondence to the approved study plan of the traineeship (content approx. one A4 page). The form can be found in the ISOIS application.
• In the case of some changes (of content or coordinator) in an already approved Learning Agreement for Traineeships, the changes have to be agreed upon by both the sending and receiving institutions. The student has to fill in the section DURING THE MOBILITY in the online application.
• It is possible to extent your traineeship upon approval from both the home and host institutions. You may apply for the grant through the Application for Extension Form, which is available for download in the ISOIS application form. The application for extension has to be uploaded into the ISOIS application at the latest 30 days before the termination of the former period of traineeship stated in the Grant Agreement; late applications will not be accepted (more on this subject here).
• It is also possible to shorten your traineeship after agreement between a student and the sending institution. If you shorten your traineeship by more than 5 calendar days, you are obliged to submit the document Notification of Reduction of Traineeship, which is available for download in the ISOIS application. If you do not meet the minimum length of the traineeship, i.e., two months, you have to return the whole financial support (more on this subject here).

5) AFTER RETURN
After arrival from traineeship, you are obliged to:

• upload Traineeship Certificate (found in the ISOIS application form) to ISOIS application – confirmation of the traineeship length from the host institution and MED MUNI departmental coordinator within 10 days after finishing the traineeship abroad
• fill in the EU Survey in the form of an online query; access data will be delivered to your email address after the mobility ends. The student is obliged to fill in the Final Report within 30 days from receiving the access data
• recognize the traineeship (does not concert recent graduates); the rules for the recognition of traineeships can be found here)

• Traineeship document – Europass Mobility - You can request a mobility certificate within the Europass portal, which can be useful for graduate traineeships where the student will not have mobility recorded in the Diploma Supplement. You can download the required confirmation directly on the Europass portal website and ask the host institution to fill it in.

• Erasmus student's report database - After the mobility, the student can share their experience in the Erasmus student's reports database, which brings together the final reports of students from all universities in the Czech Republic. In this case, the student will contact their CIC coordinator for a call to fill in the record.

Entire information on Erasmus+ Traineeships